Getting Started Guide

(Updated on )

Smartoo uses simplicity and functionality to make team scheduling quicker, easier, and more productive.

Here’s how to get started:

Sign Up

Before we get into the good stuff, let's make sure that you already have an existing account. Visit our quick guide to learn about account creation and onboarding.

Done? Nice! Let's continue.


1. Add Existing Projects

Before bringing your team to the party, let’s first have you set up where you left off. To add your current projects, follow these steps:

  1. On your Schedule or Project dashboard, click the “Create Project” button on the top right
  2. Fill in the necessary details and invite your team
  3. Repeat until all existing projects have been imported

Add existing projects


2. Create a Time Bar

Smartoo uses time bars instead of task lists. This accomplished 2 things. It helps you visualize each team member’s workweek and helps everyone know the exact status of a project.

  1. Choose a project on your dashboard
  2. Click and drag from a starting date to the end date
  3. Enter the necessary details on the pop-up window
  4. Click Save

Editing a time bar is even easier than creating one! Follow these steps depending on which changes you wish to make.

Edit Time Bar Duration

  1. Hover over the bottom section of a time bar
  2. Drag the bar either up or down to change the number of hours

Change Time Bar Date

  1. Hover over the center of a time bar
  2. Drag and drop the bar to whichever date you prefer